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20 December 2018

SharePoint Flow for List Input from Outside

Microsoft Flow iconThe Microsoft Flow action "Send email with options" is useful when you need input by e-mail from people outside the organization. In a new article in the kalmstrom.com Tips section, I describe such a flow for e-mail input that also updates a SharePoint list.

In my example, the flow sends an e-mail to a legal counsel when a new item is created in a SharePoint Projects list. This counsel does not have access to the list, so he/she cannot directly see the new project and approve or reject it. Instead, the e-mail has a field for the dynamic content of the project description, and if that is not enough, the counsel has the option to ask for more information.
SharePoint flow e-mail options
Each option entered in the flow is shown as a button in the e-mail. My flow has the three options in the image above, and the help text in the flow also shows three options. You can however use this Flow action with more or less options too.

A flow like this one can of course be used for much more than approvals. It is convenient whenever you need a quick input or vote in cases where a form or something else more elaborate is not needed.


I have created this article and demo for my book SharePoint Flows from Scratch, which I have now left to the proof-readers. As soon as their comments are studied and we have a good book cover, we will publish the book as both e-book and paperback on Amazon.

By Peter Kalmström
CEO and Systems Designer
kalmstrom.com Business Solutions