13 August 2018

Add Links to SharePoint Workflow E-mails

SharePoint iconDo you use a workflow to send e-mail notifications about changes in a SharePoint list or library? In that case, you might be interested in my new Tips article where I show how to add various links to the e-mail body.

Built-in alerts
Automatic e-mail notifications are useful when you want to draw attention to changes in a SharePoint list or library. Microsoft has given an Alert feature for such e-mails, and it is very easy for users to turn on such alerts for themselves. However, these alerts give no possibility to customize the body of the e-mail.

Custom alerts
SharePoint Designer iconMany organizations prefer to create their own notification workflows, to have better control over when and to whom the e-mails are sent. A workflow also gives many options for customization of the e-mail body.

You can for example add links in the e-mail, so that the recipients quickly can reach various kinds of information. It might however be complicated to get these links to work as intended, so I hope my article in the Tips section will be helpful.

Workflow generated e-mail with links
Link code examples
In the demo below, I show how to build different links that might be useful in automatic e-mails. The demo is included in the Tips article, and the article also has all the link codes so that you can study them more easily.

In a later article, I will give examples on how to add links to e-mails that are sent by a flow. Flows are easier to work with than workflows, but they only support SharePoint Online and they also have some other limitations.

By Peter Kalmström
CEO and Systems Designer Business Solutions