25 July 2017

India Beats Record To Fight Climate Change

Today, our new Executive Assistant, Dipti Francis, will tell you about an historic tree planting campaign that was held this month in India:

Planting a tree is a looking-forward action, because if we plant a tree today, we are saving the nature and the environment for future generations. It is a social responsibility anyone can take to save the earth. As said by John Keats: “A thing of beauty is a joy forever”, and such beauty are trees. That is why we must grow more and more trees, so that the beauty of our nature lasts forever.

Initiative to save Mother Earth
An environmental campaign was driven on Sunday 3rd July 2017 by more than 1.5 million Indian volunteers. They planted over 66.3 million saplings in 12 hours along the Narmada River in the central state of Madhya Pradesh.

The campaign was organized by the Madhya Pradesh government. The 24 best planting sites of the Narmada River basin were chosen to increase the chances of saplings’ survival, and the volunteers planted 20 different species of trees.
Indian tree planting record
Historic Day for India 
According to Guinness World Records, this was the second record set by India in planting trees. Volunteers from children to elders participated in the Sunday campaign. State Chief Minister Shivraj Singh Chouhan described the efforts as “Historic Day”.

The motive of the campaign was not only to preserve the state or country but the world at large, because everything we have comes from nature. Plants give us fresh air and water, so without trees we cannot survive.

The team congratulates the Indian volunteers for taking such a beautiful initiative and showing extraordinary efforts to save our earth. We wish all of them, best of luck for their future campaigns.

Dipti FrancisI want to conclude this post with a very simple request: let each one of us understand our responsibility to preserve the beauty of nature and start this from our personal level. Let us try to plant at least one tree whenever and wherever we can, so that our coming generations can experience the beauty and benefits of our Mother Earth. It is a small thing that makes a difference.
Dipti Francis
Executive Assistant Business Solutions

20 July 2017

10,000 Subscribers To The YouTube Channel!

YouTube iconYesterday the YouTube Channel reached 10,000 subscribers, which is very good for a specialized learning channel like ours. It centers around SharePoint and Outlook tips and products and has no music, no cute animals and very few funny jokes!

One million Solutions
TimeCard for Outlook We have found YouTube demos to be a good way of introducing and explaining our Outlook and SharePoint products. The manuals have an abundance of screenshots and give all details, but with video demonstrations SP Attach icon we can actually show how to do things.

Many users of our products are of course subscribing to the channel, but they are not the only ones.
Study Manager for SharePoint icon
Tips articles
Another group of YouTube demonstrations are tutorials about Microsoft Excel, Office 365 and SharePoint. Each of these demos Calendar Browser for SharePoint icon has a Tips article on the website, where you can get a description of the demonstration and more information about the subject.

KBase icon The Tips section started as an assistance to subscribers but has now grown to an important marketing channel. People who contact us for the first time often refer to the online tutorials.

Kanban Task Manager for SharePoint icon Books
I have written several books on my specialties: SharePoint, Office 365 and Excel. These books have links to the Tips articles with the YouTube demos, to give readers another angle HelpDesk OSP icon on what I describe in more detail in the books.

My books are popular, and they of course contribute to the high number of views for the channel: 2.5 million views right now. Templates Manager for SharePoint iconThe numerous comments to the demonstrations also show that people have actually studied and learned from them.

Team work
Folder HelpDesk icon Obviously the demos cover subjects that many need to know more about, and as SharePoint and Office are my special competencies I am happy to share my knowledge. Being an experienced lecturer, I also know how to organize the information in a good way so that it becomes easy to understand.
SP Archive icon
But I am not alone in the creation. My colleagues Bhupendra, Kate and Rituka have recorded some of the demos, and they also edit my demos before we publish them. Their work is very important for the result you see on YouTube.

ShareTask icon We will continue to publish demos and write Tips articles for the website. Welcome to have a look! Hopefully you will find a product you need or a tip you can make use of.

By Peter Kalmström
CEO and Systems Designer Business Solutions

18 July 2017

SharePoint In The Mobile 3 - Office And Custom Solutions

SharePoint iconIt is secure and flexible to store and share information in SharePoint, and there are many ways to use SharePoint in smart phones and tablets.  In two earlier blog posts I have talked about mobile options that are inbuilt in SharePoint and about Microsoft apps that are suitable to use with SharePoint and mobile devices.

In this last post, I will mention some other ways to use SharePoint in the mobile. Microsoft Office gives a few possibilities, and you can of course always have a custom solution, created by yourself or by the team.

Office apps
Microsoft Excel iconExporting to Excel is the simplest way of getting data in a mobile format. It works well on SharePoint lists, but it is a one way communication. You cannot change the data in Excel and have it updated in SharePoint.

SharePoint document libraries with the classic experience interface, have a Microsoft Outlook icon “Connect To Outlook” button, which allows you to synchronize the library with Outlook. When you do that, you can view, edit, delete and create files in Outlook even if you are offline. Whenever you do a Send and Receive, the SharePoint files will also be synchronized. This method handles conflicts as well as check-in/check-out.

Custom solutions
ShareTask logotypeIt is possible to create customized mobile web pages in SharePoint, with full touch, drag and drop etc. The ShareTask app is built in this way. All data, as well as the code, is stored in SharePoint, but for the users it looks like a dedicated app.

Another option is to host the app on your own server. When you do that, you can use server-side code and interact with non-SharePoint services, and you can develop in C#, Python, Java or whatever server-side language you want, really! The possibilities are endless, but there is also the added complexity of authentication and doing all SharePoint-integration through REST calls.

Need assistance?
In three blog posts I have given a summary of useful options when you want to use SharePoint in the mobile, but maybe you need advice on which solution is best for users in your organization? I would be happy to assist you. Services icon We offer services on several levels, from workshops to discuss your goals and how to reach them to very advanced custom solutions. Currently we have ongoing custom projects for organizations in Egypt, Sweden and USA. Welcome to contact us, you too!

By Peter Kalmström
CEO and Systems Designer Business Solutions

13 July 2017

Nature As Inspiration For Problem Solving

“If there is a problem, there must be a solution.” These words could be my own, but I am actually quoting another problem solver: Senior Developer Kapil Patel, who joined the team at the beginning of this year. Here he will tell you more about himself and what inspires him.

I read my first program flow chart when I was 12 years old, and it took me 12 more years to write production level code. That happened when I started my software engineer journey in 2013, in an IT start-up in Indore. Senior Developer Kapil Patel in Dehli
Technical background
I am an engineering graduate in computer science stream from MIT, Indore. During my studies I learned basic logics and got hands on experience of software development. Among other things, I created a calculator application in VB.Net, and it helped me understand the complex coding that is hidden even behind a simple calculator app.

Before joining the team, I worked on different technologies, for example ASP.NET MVC, Win forms, JavaScript and some other open source technologies.

India is a big, beautiful country, and when possible I like to visit its various parts. The image above is from India Gate in Delhi, a memorial to the 82 000 Indian soldiers who died in the First World War. The image below is from Dona Paula Beach in Goa. Senior Developer Kapil Patel

Mother Nature
I always search for ways to be in the lap of Mother Nature. Therefore I am an active member of a group that makes day and night treks to dense forests. Recently I went on an adventurous night trek, and I enjoyed watching the midnight moon and walking alone in the forest to overcome my fear. Senior Developer Kapil Patel at camp fire

Hard work always pays!
Instead of just avoiding problems, I love to solve them. My attitude is “If there is a problem, there must be a solution”. I am thankful that I have had to face scary challenges. Even if I feel scared sometimes, I accept them and in the end they make me stronger.

When I have optimized a web based application used by thousands of people at the same time so that it works faster, I feel really proud. For such a task I have to make changes in the whole technology stack: JavaScript, SQL queries, database and database server.

SharePoint programming
Kanban TaskManager for SharePoint iconIn the team I got the opportunity to work with several interesting tasks. I added a few features to the SharePoint editions of Kanban Task Manager, where we recently released major updates.

I have also worked with a custom shopping cart for a US construction company. Here we used jQuery Mobile, SharePoint services and PowerShell scripts.

It’s a very good experience to be a developer. I get job satisfaction here, and I hope that I am performing as expected.

Kapil Patel
Sr. Software Engineer Business Solutions

11 July 2017

Customize And Share The SharePoint Kanban Board

Kanban Task Manager for SharePoint logotypeOur two SharePoint editions of Kanban Task Manager are used by organizations in many countries, and with all these users we of course get valuable input and enhancement suggestions. In the next version, we will implement a few good ideas that were first given to us by customers.

Rename Project and Lane
Kanban Task Manager is a solution for task management. As the work proceeds, the tasks are moved from the first phase, where the task is planned, to the actual work phases and then into the completed phase.

Often the tasks belong to a project, and in all earlier versions we have had a Project column where admins can enter the different projects that the team works with. But even if this is the most common user case, the term "Project" does not suit all organizations. Now it will be possible to change this caption in the Kanban Task Manager tasks list.

The tasks can be arranged in groups, which are shown on the kanban board as horizontal strips. So far these groups have been called "Lanes". With the new versions, organizations can choose the caption that is most suitable for each installation of Kanban Task Manager.

Keep the filter
The kanban board can be filtered by "project", responsible and/or priority. The filtering is done by each user, just like other SharePoint filtering, and currently it disappears when you refresh or restart the browser.

However, many users have a favorite filter, so in the next version of Kanban Task Manager we will make it easier for them and preserve the filter. This way, users no longer need to set the filter again when they have refreshed or restarted the browser.

Filtered view URL
Now when the kanban board filter is kept, you can also bookmark the filtered view and share its URL with other users who have access to the same Kanban Task Manager installation.

Every user can, for example, send a manager the path to a filtered view that shows only his/her own tasks. If this is done regularly, it is easy for the manager to track each team member's progress.

These are the three most important new features in next Kanban Task Manager update, and I hope to come back soon and tell you about the release!

By Peter Kalmström
CEO and Systems Designer Business Solutions

04 July 2017

SharePoint In The Mobile 2 - Microsoft Tools

SharePoint iconStoring and sharing information in SharePoint gives many benefits when it comes to security, flexibility and version control. But how do we best use SharePoint in mobile devices? We want to keep the functionality, but with less complexity and more touch ability and usability.

There are various options when you want to use SharePoint in a smartphone or tablet, more or less advanced and suitable for different needs. When we develop custom SharePoint solutions, we of course discuss the alternatives with the customer and find the best option together.

Here I have instead started a series of blog posts about the options as I see them. In an earlier post I summarized the mobile possibilities given by SharePoint itself. Today I will continue with a list of Microsoft apps and tools that are helpful when you want to use SharePoint in the mobile.
  • Microsoft FlowFlows can be used in several ways.The most important thing you can do with a flow is to connect your information and events to any other service. If the service has a mobile app or interface, you can get your SharePoint information in that mobile context. Furthermore, it is possible to create, trigger and modify flows in the Microsoft Flow app, allowing for true mobile SharePoint automation. We are finding it useful, although not 100% stable yet, to call a REST service from a Flow and then run PowerShell scripts based on that in an Azure Function. Combining mobile usability of Flow with enterprise scalability in Azure opens a lot of interesting possibilities.

  • SharePoint Designer icon2010 and 2013 Workflows may be used from a mobile device. The workflow can either distribute selected information to users via e-mail or be triggered from a mobile device to have interesting things happen on the SharePoint side. A 2013 workflow can interact with web services and a 2010 workflow could be used to set item level security per business rules.

  • Office 365 Teams iconTeams is a rather new collaborative app built on top of SharePoint. The mobile app allows sharing of documents, a calendar and also a range of third party apps.

  • The OneDrive App for mobiles allows browsing of documents and folders on SharePoint sites and on the personal OneDrive for Business. With this app you can also upload documents from your mobile, including images from your device camera. The app does not synchronize your files to your device,Microsoft OneDrive icon but you can select individual files that should be available offline.

  • The OneDrive for Business desktop app is not really a mobile app, but it is certainly relevant for being “on the run”. If you find yourself totally offline, most of the other apps in this list will not work. You need something that keeps the files on your computer in sync with the files on SharePoint. I have encountered some major problems with this app, so I am hesitant to recommend it. However, Microsoft has been promising rewrites, performance-improvements and better cache-handling so I will certainly give the new version another chance to prove itself. The desktop app only works with libraries and does not handle metadata at all, just folders.

  • Office 365 Delve iconThe Delve mobile app is intended for keeping track of the latest changes in personal or shared content stored on SharePoint sites of all types as well as files stored in OneDrive for Business.

  • Microsoft PowerApps iconWith PowerApps you can build customized mobile apps that connect to SharePoint, Flow and other services. Such an app can be deployed within the organization or Office 365 tenant and also shows up as a semi-view when using a desktop browser. There is both a Windows app and a browser-based development environment. Unfortunately there is no possibility to code behind PowerApps. Instead all customization is done by selecting options in the development environment. For me as a developer, this PowerApps environment feels limited and constraining, but I hope that I will learn to love it soon ;-)

  • Microsoft Office 365 VideoThe Office 365 Video App is a very basic little app that allows browsing existing videos and channels as well as uploading videos to a channel from a device.
There are even more alternatives, because you can use Office apps and create custom solutions. Those are the options I will point to in my next blog post about SharePoint in the mobile.

By Peter Kalmström
CEO and Systems Designer Business Solutions

27 June 2017

SharePoint In The Mobile 1 - Inbuilt Options

SharePoint iconKeeping your information in SharePoint is generally a good idea. Security, flexibility, version control, workflows and flows all help to build a strong platform for collaboration.

The team are getting more and more requests from people who want to use SharePoint from their mobile phone or tablet, or from the computer when they are offline. They still want the same functionality, but less complexity and more touch ability and usability.

There are various options, more or less advanced and suitable for different needs. When we develop custom SharePoint solutions, we of course discuss the alternatives with the customer and find the best one together.

Here I will instead write a few posts about the options as I see them, and I will begin with the possibilities given by SharePoint itself.
  • The SharePoint App is available for Windows Phone, Android and iOS. It is confusing that the app sometimes switches over to the regular computer desktop web pages, but this app is evolving fast when Microsoft keeps adding features to it. Therefore it is getting more and more powerful.
  • The SharePoint Mobile Experience looks very clean, but so far the features are rather limited. SharePoint, especially SharePoint Online, detects when you browse a site using a mobile browser. You can also test this feature by putting an /m after the URL of your site, such as
  • SharePoint Forms display a cleaner user interface when you open a form in a mobile browser. However, that user interface does not load any web part modifications that you have done to the forms page. You can test this forms behavior by appending mobile=1 to the form URL. (You can also prevent a mobile browser from seeing the mobile form user interface by appending mobile=0 to the URL.)
  • SharePoint Mobile View Settings lets you decide how the view should be displayed in a mobile browser, such as how many items should be shown and if the view should be the default mobile view or prevented from showing in a mobile browser. I would recommend only using a few columns and items for a mobile view.
There are many more options, and several of them include using other apps and features supplied by Microsoft. That is what we will look at in the next blog post about SharePoint in the mobile.

By Peter Kalmström
CEO and Systems Designer Business Solutions

21 June 2017

Lead QA Becomes A Father On Father's Day

Vijayant Rimza's newborn daughter The team is happy to congratulate Lead QA Vijayant Rimza and his wife Monika to their newborn baby girl. The little princess was born right when Father's Day was celebrated in India, and we cannot imagine a better gift.

Reliable team member
I first met Vijayant when I attended his brother's wedding in 2010. At that time Vijayant was still studying for his Master of Computer Application exam, but the following year we could welcome him to the team.

Now Vijayant has been with us for six years, and he plays an important role in leading the QA team in the testing of new features and products. Vijayant is also an active member of the support team, as he often assists with the troubleshooting when a user reports a problem.
Peter Kalmström and Vijayant Rimza
Finally Vijayant makes sure that the solutions are user-friendly and fit well into SharePoint and Outlook, the platforms we build on.

In December 2015 I attended the wedding when Vijayant married his Monika. It was a wonderful party with more than 1000 guests, and I told you a bit about it in a blog post.

Next time I visited the team in Indore I was told that Vijayant and Monika were expecting a child, so it was no big surprise when they announced the birth of a baby girl this last Sunday.

Vijayant Rimza with his newborn daughterHappy family
The image to the right was taken at the hospital, and even if is dark I hope you can see Vijayant's happy smile when he for the first time holds his newborn daughter.

The Rimza family has given us two more team members. Now Jayant has become an elder father, or bade papa in Hindi, and Rituka is the baby's paternal aunt, bua. The bua is always a respected person, as she is the one who decides the name of the child.

The whole team wishes baby Rimza a bright future!

By Peter Kalmström
CEO and Systems Designer Business Solutions

07 June 2017

Enforce A SharePoint List Business Rule

SharePoint iconAll organizations have rules and guidelines for processes and procedures, and in an ideal world all employees follow them. In reality rules are forgotten, and in such cases it is convenient to have a reminder sent out automatically. When the business rule involves SharePoint, both can be done with a workflow.

In a new Tips article, I have described how a SharePoint workflow can reverse a forbidden action and send out a reminder about the correct process to the user who forgot the rule.

Tasks list
TimeCard for SharePoint icon I have taken a list in one of our products as an example. The default tasks list in Kanban Task Manager has no "Minutes worked" field, but new fields can be added just like in any other SharePoint list.

If a manager decides to add a "Minutes worked" field, it is probably important to have it filled out also – maybe so important that a task with "Minutes worked" set to 0 should be impossible to mark as completed. That is where the workflow come in.

Two conditions and two actions
SharePoint logoThe workflow that I create in the demo below has two conditions: the task status must be set to Completed and the "Minutes worked" value should be 0, which is the default value.

Two actions are performed when both conditions are met: the task status is reversed to In Progress and an e-mail with a reminder about the rule and a link to the task is sent to the person who last modified the task.

Even if I have used a tasks list in the demo and the Tips article, the workflow method can be used in many different ways. Regard my demo as an inspiration, an idea that you can adapt so that it suits your organization and its business rules.

Peter Kalmström,
CEO and Systems Designer Business Solutions

31 May 2017

Kanban Task Manager Screen Efficiency

Kanban Task Manager for SharePoint logotype Kanban Task Manager, the product for tasks and projects visualization in SharePoint and Outlook, can be optimized to fit different requisites and screen sizes. In the first demo below I show some of the methods to adapt the kanban board.

The Kanban Task Manager SharePoint editions also have options for showing just "My Tasks" on any page, and our ShareTask app gives a user friendly interface in mobile devices.

The SharePoint editions of Kanban Task Manager runs in a browser, so each user can easily change the size of the kanban board by using the Control key together with the plus or minus key to zoom in and out.

In the latest versions of the single and organizational editions for Outlook, we have given the same possibility to use Ctrl + minus/plus to either see more tasks or zoom in on a few tasks only.

The SharePoint editions can also take advantage of the inbuilt SharePoint feature "Focus on Content" to hide the navigation and top banner.

Multiple columns and hidden completed phase
Administrators can set any phase on the kanban board to contain more than one column of task cards. Kanban Task Manager does not limit the number of columns you can have in one phase, so it can be decided for each installation.

Another way to have more room for task cards on the horizontal level is to hide one of the phases (or more) from the kanban board. Organizations often opt to hide the completed phase. The tasks are still kept in the tasks list, of course, so that they can be used in the Kanban Task Manager statistics.

These two features belong to Kanban Task Manager, so they are available in all editions, both for Outlook and SharePoint.

My Tasks
To give best possible interface to users who only need to see their own tasks, we have added a button for an embed code in the configure page of the Kanban Task Manager SharePoint editions. The code can be embedded in any page, and with the sandboxed edition "My Tasks" can even show tasks from all Kanban Task Manager installations in the farm or tenant.

ShareTask for SharePoint logotypeWhen users often manage their tasks in mobile devices, Kanban Task Manager can be combined with another product: ShareTask.

This mobile app gives users an interface that is adapted to small screens, and it is not only intended for Kanban Task Manager. It works with all lists built on the SharePoint Online Tasks or Issue Tracking template. The admin just has to activate the sandboxed solution on the list site, and then users can download their free apps to their Android, iOS or Windows devices.

Our Medium and Premium subscriptions give free access to both Kanban Task Manager and ShareTask, so for organizations who use SharePoint Online this is a valuable combination of products.

As you see there is a lot to be done to help users get an efficient screen for their tasks management, whether they are working on a kanban board or just handle their own tasks.

Peter Kalmström,
CEO and Systems Designer Business Solutions

24 May 2017

Space And Speed In New Outlook Kanban Add-in

Kanban Task Manager for Outlook logotypeToday I am happy to announce the release of Kanban Task Manager Single V6, the fourth edition of our popular kanban board product.

The single edition of Kanban Task Manager is intended for one-man businesses, consultants and anyone else who requires a way to visualize and keep track of projects and tasks but don't need to share their kanban board with others.

Outlook tasks
The Kanban Task Manager ribbon group in the Outlook mail viewOn a kanban board, task cards are moved between the phases of a project as work proceeds. In Kanban Task Manager we use the kanban board idea with Outlook tasks, so that you can see your tasks in Outlook and group them in various ways.

You can either  create new tasks directly on the kanban board or use the Convert button in the Outlook mail view to convert e-mails into tasks.

Space and speed
In Kanban Task Manager Single V6 we have redesigned the kanban board to give room for more tasks without scrolling, and we have also managed to speed up the loading of the Kanban Task Manager load tasks, views and settings. It was not slow before, but now it is really quick!

Features from organizational editions
As you might have seen in earlier blogposts, we have already updated the three workgroup editions of Kanban Task Manager, for Outlook and SharePoint. The single edition build on these and has the same features except those who are intended for sharing.

This means that Kanban Task Manager Single is more advanced than other products on the market that also build on the kanban board idea. We also give support and free upgrades to the single users, just like we do for organizations who subscribe to the workgroup editions.

Upgrade upgrade iconIf you already subscribe to Kanban Task Manager, I recommend you to upgrade your installation to get the enhanced kanban board and the faster performance. The upgrade is quick. Just download the .msi file and run it. The installer will find your earlier installation and upgrade it automatically. Refer to the Revisions page for a list of all the news in Kanban Task Manager Single V6.

Try it download iconDo you need to get an overview over your Outlook tasks and want to use the kanban  method to visualize the work process? In that case you are welcome to try Kanban Task Manager Single. There is plenty of documentation on our website, and should you still have questions I hope you will contact us.

Peter Kalmström,
CEO and Systems Designer Business Solutions

11 May 2017

V6 Released After Five Years With Kanban Task Manager For Outlook

Kanban Task Manager logotype The two SharePoint editions of  Kanban Task Manage have recently been updated, and now the time has come to the Outlook edition for workgroups, Kanban Task Manager for Outlook. The responsible developer, Jitu Patidar, will tell you more about this update.
Jitendra Patidar image
When I joined the team in the spring of 2012, I came right into the development of our very first Kanban Task Manager product. It was intended for kanban style collaboration on tasks and projects in Outlook.

Five years of kanban development
Our color coded kanban board for Outlook became a success, and later we have also developed a single edition for Outlook and of course the two SharePoint editions. I have been included in all Kanban Task Manager development, but the two Outlook editions have been my responsibility for the last five years, so I know them quite well by now!

Design enhancements on the scene and behind it
Last time Peter came to visit us here in Indore, we discussed a prototype for a new design of the Kanban Task Manager kanban board. That first glimpse was promising, so we were excited to implement it.

When working with the new versions, we also wanted to make some major design changes at the SharePoint/database level, to improve the performance. While the new design is visible at the first glance, users will notice the better loading speed when they start working with the new version. I am sure they will be happy with both!

Share via database or SharePoint
Kanban Task Manager for Outlook offers three options for sharing of tasks and settings: an SQL Server or Access database or a SharePoint site. When the SharePoint option is selected, the Outlook edition can synchronize with one of the SharePoint editions, so that users can choose which edition to work with at each occasion.

Several subscribers use Kanban Task Manager that way. It is easy for users to feel at home in both editions, because we have used or built as much shared code as possible to give a similar user interface in all editions.

Team project
The spirit encourages cooperation, and I have had great help from my co-workers in the development of the new version of Kanban Task Manager for Outlook. Together we have solved many problems, but I think the most difficult one was to make the kanban board in Outlook work well in different resolutions.

Subscription icon Now our QA team has ensured me that everything works well, and I am glad we can offer subscribers to upgrade their installations without cost.

If you are new to Kanban Task Manager, you are welcome to try the Outlook edition for workgroups. We give free support to evaluators, as well as to subscribers, so my colleagues and I are always here to assist you if needed!

It has been a privilege to follow Kanban Task Manager from the first idea to an advanced product with many users all over the world, and I am sure that new ideas and technologies will keep me busy with Kanban Task Manager for many years to come!

Jitu Patidar
Senior Developer, Support Lead Business Solutions

05 May 2017

New Kanban Task Manager Add-in With My Tasks Embed

Kanban Task Manager for SharePoint logotype Today I am happy to tell you that we have released a new version of Kanban Task Manager SharePoint Add-in. It has the same new design as the sandboxed solution, which was updated last week. The new add-in now also has a My Tasks embed code, which makes it possible to show the current user's tasks in any site page.

Kanban board and task cards
When Kanban Task Manager was first designed five years ago, we wanted the kanban board to look like a physical board with small pieces of paper for each task. The task cards even had pins that "held them" to the kanban board!

Eventually we of course got rid of the pins and adapted the design more to the Microsoft platforms we build Kanban Task Manager on: SharePoint and Outlook. The revision of all editions that we have undertaken in the beginning of this year, is a big step forward.

In our contacts with organizations that use Kanban Task Manager, we have understood that many of them would benefit from a design that shows more task cards on the screen, so by simplifying the look of each card we have been able to make them smaller without removing important information.

To give more vertical space and show more lanes without scrolling, we have moved the filter options to a left pane and the details screen to a right pane. Both panes also give other, new, options. And of course, the panes are only visible when you need them.

Welcome to have a look at the new design in the video version of the Kanban Task Manager SharePoint editions slideshow:

Systems design
We have not only enhanced the look of Kanban Task Manager. There are also important changes "behind the scene", changes that make Kanban Task Manager much faster than before. The settings and the various views open quickly, and new tasks are created in a wink and in more ways than earlier.

My Tasks in new model pages
Earlier versions of Kanban Task Manager SharePoint Add-in had an app part for the current user's open tasks, but now we have managed to give the add-in the same embed code as the sandboxed solution.
The Kanban Task Manager SharePoint Add-in My Tasks
This means that "My Tasks" can be shown not only in wiki pages but also in pages of the new model. The admin just needs to enter the app URL to the Site settings >HTML Field Security.

Upgrade upgrade iconCurrent users who downloaded their add-in from the web page are welcome to download the new version of Kanban Task Manager SharePoint Add-in from again. Organizations who downloaded from SharePoint Store will have a message once the add-in has been updated there. Free upgrades are included in all subscription levels.

Try download iconKanban Task Manager has a free trial period of 30 days and if you are interested in the SharePoint add-in you are welcome to download it from the website. If you prefer using SharePoint Store, you will have to wait until next week.

By Peter Kalmström
CEO and Systems Designer Business Solutions