06 May 2012

SharePoint 2010 Dropdowns Tutorial

Dropdowns and other kinds of selection fields are convenient when you want users to quickly add information to a form or SharePoint list. You have control over the alternatives, and it is easy to handle for everyone.

Microsoft SharePoint 2010 offers four kinds of selection fields, and the CEO, Peter Kalmstrom, has recorded a demo where he shows how to create all of them.

SharePoint alternative to database
Peter Kalmstrom has earned all the available Microsoft certifications for SharePoint 2010. He is using his knowledge to improve the Office add-ons and give them SharePoint as an alternative to a database for sharing and storage. The first product using SharePoint, HelpDesk OSP for Outlook and SharePoint, is already on the market.
Kanban Task Manager iconSoon we will release Kanban Task Manager for Outlook, and this add-on has SharePoint as one of the sharing options. More products will get the same option, because Peter considers SharePoint a strong platform for the future in a world with increased globalization where work teams are more geographically distributed than ever before.

The Tips section

Peter also likes to share his knowledge, and he has created a number of video demonstrations and articles that are gathered in the Tips section of the website. Here you can also find information about useful features in Outlook and Excel and much more.

Chioce, Lookup, Managed Metadata and External DataSharePoint column information types
The different kinds of selection fields are all chosen in the SharePoint 2010 "Create column" dialog, but only one of them can be created solely within this dialog.

The remaining three selectors require another source from where the data is fetched. This means that the Choice selection field is the easiest one to create, but the other alternatives have several advantages.

Peter explains the general benefits and disadvantages of each selection model, but he does not recommend one of them.

The decision on which selection type to use must be taken within each organization, by an administrator who has good knowledge about the available options and can judge the requirements and usage
conditions in each special case when a selector is needed.

(The image to the right is of course manipulated. You can only use one kind of selector per column.)

Not only for SharePoint 2010
Peter uses SharePoint 2010 in his tutorial demo, but I think you can find it useful even if you currently have an earlier version of SharePoint.

Welcome to learn more in the SharePoint Selection Field article in the Tips section - and to watch the demo!

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