26 August 2014

Manipulate The SharePoint Navigation

SharePoint logoIn my tutorial series on SharePoint Links I have now published the fourth article and demo. Here I describe various ways to manipulate the links in the SharePoint navigation areas Top Bar and Quick Launch.

SharePoint Server Publishing Infrastructure
How much you can customize your SharePoint navigation depends on a SharePoint feature called SharePoint Server Publishing Infrastructure. It is present in all SharePoint licenses except the Foundation versions, but even if it is there, SharePoint Site collection features it has to be enabled for each site collection.

If you have a license with the Publishing Infrastructure and it is enabled, you will get more customization options. But also without them, there are some possibilities to make changes in the SharePoint navigation. In the Tips article on how to manipulate the SharePoint navigation you can find a list of the options I show.

Manipulation and Solutions
When you are using a SharePoint Solution we recommend you to not manipulate the Quick Launch on the users interface of that product. It is possible, but in general it is better to have several SharePoint subsites instead of cramping many different things in one page.Kanban Task Manager for SharePoint logotype

The Top Bar is often a global navigation for the whole site collection, and you can manipulate it as you like when you use a SharePoint Solution. It is convenient to be able to reach all other sites in the collection from the Top Bar in your Kanban Task Manager or TimeCard page. TimeCard logotype

Top Bar dropdowns
Even if I recommend the use of subsites, I am aware of the drawback: when you have many sites in a site collection there will be a long row of links in the Top Bar. This can be avoided if you have the Publishing Infrastructure. Then you may use dropdowns for the Top Bar navigation. They are not difficult to create, and in the end of the demo below I show how to do it.

All the SharePoint Links tutorials are gathered under their own heading in the table of contents of the Tips section. You can find many other articles there too, on SharePoint as well as on other platforms. You are very welcome to browse!

Peter Kalmstrom
CEO and Systems Designer Business Solutions

21 August 2014

Resource Booking in SharePoint - First Glimpse Of New Solution

Shahnawaz Khan imageMaybe you read the blog post about our new Senior Developer a few weeks ago and got interested in the new SharePoint solution for corporate resource booking he is working with? Today Shahnawaz Khan is back to tell you more about Calendar Browser for SharePoint:

Microsoft favors SharePoint

SharePoint was first launched as an intranet for content and document management. Today Microsoft has added a lot of other possibilities to SharePoint, and the platform has become the most important for corporate collaboration.

The team makes intense use of SharePoint, so it is logical that we also increase the development of new solutions that make SharePoint do more.
Resources in SharePoint calendars
The SharePoint version of Calendar Browser builds on the same idea as the Outlook version: each resource has its own calendar, and users book a resource by making an appointment/creating an event in its calendar. Most people already know how to manage a calendar, so Calendar Browser is very easy to learn.
Calendar Browser for SharePoint buttons
The Calendar Browser features Search and Resource Decriptions, make the booking even easier, as they help users to quickly understand what resources are free at any given time and which of them will be most suitable for each occasion.

Booking system in the cloud cloudThe main advantage of the Calendar Browser SharePoint version compared to the Outlook version, is that you can reach it via the internet. This is becoming increasingly important. More and more people work in the cloud, and Microsoft is favoring their cloud platforms strongly – just like does!

Where ever you are, when you need to book one of your organization's resources – a room, a car, a lecturer or anything else you can think of – just log into your team site, go to the Calendar Browser page and make your booking.

Calendar Browser for SharePoint page
Calendar Browser for SharePoint logotypeWe still have to wait a couple of months left before the new solution can be released, but we already have a web page with a presentation of the new resource booking solution for SharePoint.

This page will be continuously updated as the development proceeds, and new pages will be added. Therefore, please visit it often if you are interested in Calendar Browser for SharePoint.

Challenging development
My task to lead the development of Calendar Browser for SharePoint is very interesting, but it is not a simple one. Innovative development is never easy and always full of challenges, and that is just how I want my work to be.

There are many problems to solve and new methods to figure out, and I often have stimulating discussions with my colleagues. Their input is invaluable to me, and together we will create a great SharePoint solution!
Shahnawaz Khan
Senior Developer Business Solutions

18 August 2014

SharePoint Image Links

SharePoint logo In the third Tips article about SharePoint links I am describing how to upload an image to SharePoint and make it a button link. Any images can be used as SharePoint links, but I preferred to show how to create a new image in PowerPoint.

Text or image links?
A SharePoint page with a number of text links will look rather boring, and it might also take a few seconds to find the link you need. When you let each link be represented by an image, users will often find the right link quicker than if they have to read text. Images need more space, but that disadvantage is not always important.

PowerPoint image
PowerPoint iconYou can upload any image to SharePoint and transform it into a button by adding a link. If you don't have a suitable image, it is easy to create one in PowerPoint. Once you are satisfied with the image, save it as a picture and upload it to the SharePoint site.

At uploading the image will be saved in the Site Asset library of the site you are using. It will also be inserted on the SharePoint page you are editing, at the spot where you have placed the mouse cursor.

Link from SharePoint or Address
The image link can be inserted in two ways. In the demo I copy the path from an address, and this method can be used for all kinds of links.

When you want to link to another place in the same site collection, you may also use the "from Sharepoint" option and select the SharePoint item you want to link to.

Tips articles
All tutorials on SharePoint and other Microsoft platforms are gathered in the Tips section of our website, and the SharePoint links articles have a common entry in the table of contents.

In the Tips article about SharePoint image links you can find two step by step descriptions: how to create an image button in PowerPoint, and how to upload an image to SharePoint and link it.

Peter Kalmstrom
CEO and Systems Designer Business Solutions